STEP 3: Review Product/Service

In the third step of the process, the ATI Designee completes the Accessibility review and all related activities.

During this step, the ATI Designee is responsible to:

  1. Conduct the Accessibility Review;
  2. Obtain an Accessibility Roadmap from the vendor;
  3. Prepare an Equally Effective Alternate Access Plan (EEAAP);
  4. Complete the ICT Review Form; and
  5. Complete the ICT Review Summary and Recommendations
Table 1 - Step 3 at a glance
Responsible Person Consultation Input(s) Output(s)
ATI Designee Purchase Requester Initiated ICT Review form; Complete accessibility documentation Completed Accessibility Review
ATI Designee Vendor Request Accessibility Roadmap from Vendor Completed Accessibility Roadmap
ATI Designee Disability Services Office Staff, Purchase Requester, IT Staff EEAAP Guidelines and Template Completed EEAAP
ATI Designee Purchase Requester Completed ICT Review, Accessibility Roadmap, and EEAAP Completed ICT Review Form including Review Summary and Recommendations
ATI Designee Purchase Requester Completed ICT Review Form and Recommendations Forward ICT Review summary and recommendations

Step 3 - Details

Conduct Accessibility Review (3a)

In this sub-step, the ATI Designee completes each review task as determined in Step 2. Regardless of the specific review task(s) performed, the goal of this sub-step is to identify specific accessibility gaps that require remediation and find workarounds to allow access until the gaps identified during the review have been remediated.

Obtain Accessibility Roadmap (3b)

In this sub-step, the ATI Designee asks the vendor to complete an Accessibility Roadmap. The Accessibility Roadmap is a specific plan by the vendor to remediate all identified accessibility gaps in a reasonable period of time. The Accessibility Roadmap includes a list and description of each gap found during the review process, lists the gaps' current resolution status and disposition, and specifies a timeline for each gaps' remediation.
The Accessibility Roadmap also lists any known workarounds to provide end-users access until the vendor has resolved each of the identified accessibility gaps.

Prepare an Equally Effective Alternate Access Plan (EEAAP) (3c)

In this sub-step, the ATI Designee works with a multi-disciplinary committee to prepare a plan that documents how equally effective alternate access will be provided for any users who experience difficulties using the product due to any identified accessibility gap. EEAAP should be sufficiently detailed and include product-specific information for how the campus plans to provide equally effective access, in a timely manner, for anyone that later reports a problem accessing the product.

Complete ICT Review Form (3d)

In this sub-step, the ATI Designee completes the ICT Review form, which includes writing a summary of the review findings and making recommendations for the purchase requestor.

Forward ICT Review Summary and Recommendations (3e)

In this sub-step, the ATI Designee forwards the ICT review summary and recommendations to the purchase requester. The ATI Designee also notifies the purchase requestor that it is okay to proceed with placing the order.